School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. REGULAR MEETING - 7:00 p.m.
September 18, 2014 - Regular Meeting with Public Hearing on the Budget
Agenda Item #37


Item Title
C-30 Bid Renewals September 2014

Issue/Rationale

Issue Rationale for renewals as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Ramp Systems and Stair Systems Bid #12-F-214:   Contract Period is December 19, 2014 through December 17, 2015.  This is the first renewal.

b. Covered Walkways County-Wide Bid #12-F-213:   Contract Period is December 19, 2014 through December 17, 2015.  This is the first renewal.

c. Fencing & Gates County Wide Bid #12-F-215:   Contract Period is December 19, 2014 through December 17, 2015.  This is the first renewal.

d. Flooring Services County-Wide Bid # 12-MA-302:  Contract Period is October 17, 2014 through October 15, 2015.  This is the first renewal.



Recommended Action

Extend renewals as follows:

a. Ramp Systems and Stair Systems Bid #12-F-214:  Recommend award to:

·       G & A Manufacturing, 510 South Lawrence Blvd, Keystone Heights, FL  32656

b. Covered Walkways County-Wide Bid #12-F-213:  Recommend award to:

·       Synergy Fabrications LLC, 1100 Carr St, Palatka, FL  32177

c. Fencing & Gates County Wide Bid #12-F-215:  Recommend award to:

            Part One – Chain Link Fence:

·       1st lowest bidder:  Hercules, Fence Company Inc., 4660 SE MariCamp Rd, Ocala, FL  34480

·       2nd lowest bidder:  Armstrong Fence Co., 3226 Talleyrand Avenue, Jacksonville, FL  32206

·       3rd lowest bidder:  Commercial Fence Contractors, 1610 N. Goldenrod Rd., Orlando, FL  32807

Part Two – Aluminum Fence:

·       1st lowest bidder:  Armstrong Fence Co., 3226 Talleyrand Avenue, Jacksonville, FL  32206

·       2nd lowest bidder:  Hercules, Fence Company Inc., 4660 SE MariCamp Rd, Ocala, FL  34480

·       3rd lowest bidder:  Commercial Fence Contractors, 1610 N. Goldenrod Rd., Orlando, FL  32807

d. Flooring Services County-Wide Bid # 12-MA-302:  Recommend award to:

·       Teal Tile & Carpet Inc., 131 N. Cherry Street, Starke, FL  32091



Financial Impact

a. Ramp Systems and Stair Systems Bid #12-F-214:  Estimated $120,000.00

b. Covered Walkways County-Wide Bid #12-F-213:  Estimated $100,000.00

c. Fencing & Gates County Wide Bid #12-F-215:  Estimated $100,000.00

d. Flooring Services County-Wide Bid # 12-MA-302:  Estimated $175,000.00 



Submitted By

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management